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Citing Archival Materials: Home

Citing Archival Materials from Special Collections

Scholarly Citing of McFarlin Special Collections Materials

Citations for archival primary source materials are structured a bit differently than other library resources. When you're working with materials in McFarlin Special Collections, take particular note of the following pieces of information. You'll find it much easier to build a correct citation according to the style you're following:

  • Creator or Author
  • Recipient of letter or correspondence (if applicable)
  • Specific item title and page number
  • Date (single or bulk)
  • Collection Name
  • Series or Subseries Name and number (if applicable)
  • Collection/Box/Volume/Folder numbers 
  • Name of the institution or repository where the materials are housed

Please make sure to follow your instructor's required citation format when citing materials.


For more information on how to cite materials, such as page numbers or different format types, use the following websites:

Chicago Manual of Style

Modern Language Association

American Psychological Association

Purdue OWL Writing Lab

Citing Special Collections Materials in the Media

Researchers who publish Special Collections materials in broadcast, print, or social media are asked to adapt one of the brief, non-scholarly citation examples below to format their citations for publication.

Detailed brief citation:

Courtesy of Special Collections, McFarlin Library, The University of Tulsa, Edith Nesbit archive (2005.002). Series 3, Box 6, Folder 1, Item 1. 

Brief citation (appropriate for social media):

Special Collections, McFarlin Library, The University of Tulsa, 2005.002. 

 

Citing from ArchivesSpace

Special Collections' archival catalog has a convenient cite feature, located with other functional buttons in the upper right corner of each record in the finding aid. 

In the example screenshot below, the Edith Nesbit archive finding aid has been opened to the record for details about a black notebook that belonged to Nesbit's biographer Doris Langley Moore.

A screenshot of part of a website with text and information about a black notebook in the Edith Nesbit archive.


Notice the Citation button along the top, next to other button links.

A portion of a finding aid with the title of an item, its box and folder location, collection ID number, and three function buttons reading Citation, Download PDF, and Aeon Request.


Clicking the Citation button brings up a box with pre-written citations. You can choose how detailed you'd like the citation to be, and capture the entire citation by clicking the "Copy to clipboard" button.

A portion of a website with two citation options. The top one is called "Cite Item" and the bottom one is called "Cite Item Description". Each has a blue button to the side to copy the citation to the clipboard.


Please note that this citation format may not match the style your instructor requires.