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Requesting Scans and Publication Licenses

Requests for permission from the copyright holder

Special Collections does not hold the copyright for most materials in our collections. 

Researchers wishing to use Special Collections archival materials for publication must provide written and signed authorization from the creator of the work, or from their heir, assignee, executor, or estate representative, unless the work's copyright has expired and the rights are now in the public domain. 

The WATCH File database is hosted and maintained by the University of Reading and the Harry Ransom Center, and can help provide contact information for rights holders. Search by the last and first name of the creator of the work you would like to use (e.g., Rhys, Jean). 

You may need to perform a U.S. Copyright Office search to determine who holds copyright on the items you are looking to publish and get their permission to use them.

Provided below for download is a blank copy of the permissions document for rights holders to authorize and sign. Submit this to Special Collections staff by emailing us. This permission form is not a substitute for submitting your scan or licensing request through Aeon, which should be completed separately. 

Copyright notice

All copies of McFarlin Special Collections materials are provided in accordance with United States copyright law (U.S. Code, Title 17) and under allowances provided by Section 107 (Fair Use) and Section 108 (Library and Archives Exceptions) of the United States Copyright Act. In addition, the reproduction of some materials may be restricted by terms of The University of Tulsa gift or purchase agreements, donor restrictions, privacy and publicity rights, and/or licensing and trademarks.

 

Researchers may not publish, post to the Internet, or otherwise distribute copies of any McFarlin Special Collections materials without appropriate permission. Providing copies does not in any way imply permission to utilize materials for reasons other than personal research and scholarly use. Transmission of materials protected by copyright beyond that allowed by fair use requires the written permission of the copyright owner(s). Works not in the public domain cannot be commercially exploited without permission of the copyright owner(s). You are exclusively responsible for any use you make and may be held liable for copyright infringement if you use Special Collections materials for purposes in excess of fair use.